Search files (File management)

Guide to the search files panel

This panel enables you to locate files quickly and efficiently.

To open the panel, on the File management, select Files

In the Files interface, click on the green Search file button, which is located on the right bottom corner.

Set the filters you want to apply to your search and click Search.

To clear your selected filters, on the Files interface, click on the white Clear filters button, which is located on the right bottom corner.

Note that this button will only be visible when filters have been applied.

Field	Description
Date of departure	Choose the starting date for your travel period selection.
Return Date	Choose the end date for your travel period selection.
Created on	The date the file was created in the system. The file type can be option, offer or booking.
Booking created on	The date the file was created as booking in the system. When a file is created as a booking, the booking date will match the creation date. However, if the file was initially created as an offer and later converted to a booking two days afterward, the booking date will differ from the original creation date.

Field	Description
PO number	Purchase Order reference used for internal tracking.
Status	Current state of the booking (e.g. new, option, offer, booking canceled by you and canceled by client).
Custom file status	Custom status defined by the user for enhanced tracking.
External PO number	External booking reference (e.g. when using bedbanks)
Supplier	Filter files where the serviceline is linked to the selected supplier address

Field	Description
Zip code	Customer's postal code.
Company name	The name of selected travel agent
Target audience	Indicate the audience type for the booking: B2B, B2C or both.

Field	Description
Product code	Code of the booked product or travel service.
Product name	Name of the booked product or travel service.
Tour code	Specific tour code for predefined holiday packages.
Service type	Type of travel service (e.g., Hotel, Flight, Transfer).
E-mail	Search by main booker's email address.
Country	Specify the destination country assigned to the service line.
Location	Specific area or city within the country.
Region	Specify the destination region assigned to the service line.
Place	Specify the local place or resort name assigned to the service line.
Business unit	Filter bookings based on the business unit.
Traveler	Name of the traveler who participates in the booking
Invoice number	Search by invoice reference tied to the booking.
Credit Note number	Reference for any issued credit note related to the booking.
Flight number PNR	Passenger Name Record for a flight service to filter on.
Flight #	Specific flight number (e.g., KL123).
Airline	Airline name or IATA code.
Airport	Departure or arrival airport.
In country at	Date the travelers enters the destination country.
In location at	Date the travelers arrives at the specific location.
In region at	Date of entry into the specified region.
In resort at	Arrival date at the specific resort or hotel.